How To Convert Excel To PDF (3 Methods)

Whether it’s a college project or a client’s business deal, we all have used Excel at some point. Excel is one of the most commonly used software for data analysis. From performing complex calculations to building statistics and charts, this tool can store large amounts of data.

Today, many individuals and businesses use Excel to manage and plan their financial records and other personal and professional tasks. However, there is one problem with Excel: the data is not secure here. This means anyone can edit an Excel file.

Imagine that after sending a critical Excel spreadsheet to your team, you later discover that someone has changed the data. Apart from this, sometimes it’s a bit overwhelming to understand the data written in Excel file format. Multiple sheets, columns, and equations make the file complicated and crowded.

Here comes the Excel to PDF converter!

A PDF file is easy to understand, save, and share. PDF documents, including computers, tablets, and mobiles, can be viewed on any device. Anyone can view a PDF file but can not edit it. So, if you want to keep your data secure and easy to understand by all users, it’s essential to learn how to convert Excel to PDF.

This article explains the benefits of converting your Excel spreadsheets into a neater PDF format and how to use a xls to pdf converter. This includes XLS to PDF and XLSX to PDF conversion.

Why Convert Excel to PDF?

Excel files are compatible with Google Sheets; many prefer converting Excel XLS/XLSX to PDF documents.

Here are some benefits of using PDF file format instead of Excel Spreadsheets:

• Excel spreadsheets can only be opened on devices that have Excel software installed. So if someone doesn’t have it, they cannot open the file. On the other hand, PDF documents can be viewed on various devices.
• PDF files are easier to share on the internet.
• Anyone can easily edit an Excel sheet, but that’s not the case with PDFs. A PDF file is the final version of a document, so it can only be viewed.
• PDF documents are in a printer-friendly format.
• You don’t need to have Microsoft Office to open any PDF files.

How to Save Excel as PDF File

Here’s how you can save an existing Excel sheet as PDF in Microsoft Excel on your computer:

• First, open your Excel Spreadsheet.
• Go to the toolbar and click on ‘File.’
• Now from the dropdown menu, select the ‘Print’ option.
• After this, a window will appear on your screen. Here, choose the PDF option and click on Save as PDF.

Make sure to adjust the formatting, such as orientation, page margins, and print area. This will ensure that your text and pages don’t get cut off in the final PDF version.

How to Export Excel to PDF

Can we export Excel as PDF? You can export and download your Excel spreadsheet as a PDF document.

Here’s how to export Excel to PDF in Microsoft Excel:

• First, open your Excel sheet.
• Go to the Toolbar section and click File. From the dropdown menu, select the Export tab.
• Now select the option ‘Create PDF/XPS Document.’

After some time, your Excel sheet will be exported as a PDF document. But like other methods, here you also have to adjust the formatting to get the right page size and view in your final PDF file.